SQL Accounting is a powerful business accounting system designed to help small and medium businesses manage their financial records accurately and efficiently. Whether you’re just starting with SQL or refining your workflow, understanding how to set up your Chart of Accounts and your Company Profile is essential.
🧩 What Is SQL Accounting?
SQL Accounting is an accounting software used widely across Malaysian businesses for general ledger, invoicing, reporting, and financial management. Its structured workflow simplifies bookkeeping while ensuring compliance with accounting standards.
📊 1. Maintain Chart of Accounts
The Chart of Accounts (COA) is the backbone of your financial record-keeping. It’s a structured list of all accounts used to categorise and record financial transactions — including assets, liabilities, equity, revenue, and expenses.
✔️ Why It Matters
A well-organised COA ensures that:
- Financial data flows correctly into reports like Profit & Loss and Balance Sheet.
- Transactions are easy to track and reconcile.
- You have accurate reporting for audit, tax, and management review.
🛠 How to Maintain Chart of Accounts
Based on the SQL Accounting tutorial series:
- Go to the General Ledger menu.
- Select Maintain Account.
- Choose the account category (e.g. Fixed Assets, Revenue, Expenses).
- Click New to create a new account.
- Type in a unique GL Code and Description.
- Save – your account will now appear in the Chart of Accounts.
👉 You can also create Sub-Accounts under a parent account to add further detail and control.
💡 Tip: Plan your COA structure before inputting accounts — it makes month-end closing smoother.
🏢 2. Company Profile Setup
Setting up your Company Profile properly is one of the first steps before recording transactions. This information is used in reports, invoices, financial forms, and tax documents.
✔️ What to Fill
Your Company Profile typically includes:
- Company name
- Registration number
- Address and contact details
- Tax identifiers (SST/Service Tax for Malaysian businesses)
- Report headers for printed forms
🛠 How to Complete Company Profile
- Go to File → Company Profile in SQL Accounting.
- Enter your company’s details carefully.
- Select the Report Header layout you want to use on sales invoices and financial documents.
- Save the information to finish setup.
🧾 Well-configured profiles ensure your printed and electronic documents look professional and compliant.
🚀 Why These Steps Are Important
Together, Chart of Accounts and Company Profile setup provide:
- 🔹 Accurate financial tracking: Ensures every dollar is correctly accounted.
- 🔹 Clear reporting: Enables better decision-making and audit readiness.
- 🔹 Professional output: Proper headers and profile details enhance customer interactions.
🎥 Watch & Learn
The SQL User Guide playlist covers both topics in step-by-step video tutorials:
- Maintain Chart of Accounts — how to structure and manage your financial accounts
- Company Profile Setup — how to enter and customise your company’s core information
(Insert playlist embed or link here if publishing on a platform that supports rich embeds)
📌 Final Notes
Whether you’re new to SQL Accounting or refining your skills, mastering the basics — including COA and Company Profile — will help you use the software more confidently and improve financial clarity in your business.
If you’d like help with more SQL tutorials, click this link! https://www.youtube.com/@SQLSERVICEAIP
